Create and store recordings of Zoom meetings
Create a recording
From a desktop computer
To create a recording of a Zoom meeting:
- Enter the Zoom meeting room.
- Select
Controls to pause or stop the recording will appear in the menu bar at the bottom of the meeting room:
and select either or .
- When you are finished recording, select . If you forget to do this, the recording will end when you exit the meeting room.
- Once your meeting has ended, it will need to be processed in Zoom before it can be transferred to Kaltura. Depending on the length of the meeting, this may take some time. To check the status of your recording, log into zoom.iu.edu and select in the navigation menu.
- At IU, Zoom cloud recordings are stored in Zoom for 120 days. Permanent copies are delivered to the university's media management system, Kaltura.
- Depending on your personal settings, cloud recordings use either "Gallery" or "Active Speaker" views. To review or change these settings, see the steps for recording layouts.
- Because files are stored on your local hard drive, you must have enough space available to store the recording.
- Recording file sizes may be in Gigabytes.
From a mobile device
You cannot use a mobile device to initiate a local recording of a Zoom meeting. However, you can initiate a cloud (Kaltura) recording from a mobile device; for instructions, see Recording on iOS/Android.
Access your recordings
Local recordings
When you record Zoom meetings locally, each meeting recording is saved on your desktop device to its own folder labeled with the date, time, and meeting name. By default, these folders are inside the Zoom
folder, located inside the Documents
folder on Windows, macOS, and Linux. For more about accessing your local recordings and changing the recording location, see Local Recording.
Recording file types
Meeting recordings consist of raw Zoom files, converted video files, and plain text chat logs; the chat recording and main meeting recording are separate. The easiest way to ensure that all parts of the meeting are backed up is to back up the recording folder itself.
Meeting recordings are converted from raw Zoom files to MP4 video files automatically. If your recording fails to convert, follow Zoom's instructions to retry conversion or open a ticket.
Back up local recordings
UITS recommends backing up recordings stored on your local computer to one of IU's file storage systems. You can also upload the converted MP4 video file to Kaltura. This is very convenient for sharing, but will not preserve the chat transcript.
Cloud recordings
To access cloud recordings, see Access and share Zoom recordings in Kaltura.
Choose recording layouts
You can choose a recording layout. Before recording a meeting or webinar, review your recording settings:
- Log into zoom.iu.edu.
- Select , and then select the tab.
- Make sure
You can browse examples of Zoom recording layouts. Note that local recordings always show a thumbnail gallery view with the shared screen.
To record an ASL interpreter, the host should spotlight the interpreter's video to ensure it is visible at all times. If viewing or recording in speaker view, the host may also wish to spotlight the presenter so that they are both visible.